Senior Secretary (Job in Africa)

Company: African Development Bank Group
Location: Africa

Job Description:

• Under the overall supervision of the Director, the incumbent will carry out the following duties:

• Organize and manage the secretariat of the Director.
• Oversee the front office’s document processing, filing and tracking system.  
• Assist in managing and maintaining the Directors diary and email.
• Filter and direct incoming visitors, correspondence, emails and telephone calls, highlighting urgent and priority matters requiring the Director’s attention.
• Draft, type and dispatch memoranda, acknowledgement letters and responses to correspondence, and follow-up with relevant members of the Front Office team.
• Proofread routine documents prepared for the Director’s attention and signature, in consultation with relevant members of the Front Office team.
• Schedule meetings between the Director and key stakeholders within and outside the Bank and compile relevant documentation and briefings.
• Compile engagements, invitations and other requests for weekly diary meetings .
• Coordinate travel and accommodation arrangements and produce a folder with diary and background documents.
• Ensure smooth relay between the Director’s Office and other complexes, external partners and clients.
• Coordinate necessary arrangements for visitors.
• Provide administrative support to the Director, including preparation of administrative forms and processing of requests in SAP.
• Provide administrative support to members of the Front Office.
• All other secretarial and administrative duties as required.

 More Details visit to http://www.afdb.org/